Expense Reimbursement Policy

Generate an Expense Reimbursement policy here!

Click the button to start the wizard. Answer the questions about your organization and at the end you’ll get a customized document designed for your organization’s needs. The document comes out as a fully editable MS Word document which is yours to keep.

DISCLAIMER: Documents generated through Mission Guardian are legally sufficient for Minneapolis neighborhood associations. Clients assume the risk of editing generated documents. Birken Law Office cannot guarantee edits you make will result in a policy / procedure that complies with Neighborhoods 2020 requirements, state law, federal law, IRS regulations or nonprofit sector best practices.

Why do we need an expense reimbursement policy?

As a recipient of City grant funds, we are routinely audited by the City to gauge compliance and whether we follow best practices. The City audits the nonprofit to make sure it’s a “safe” place to grant money. Many of the items on the City’s audit checklist deal with financial controls and review, as well as the board’s continuing engagement and fulfillment of their fiduciary duties.

PLUS, the IRS wants an organization to follow certain procedures with respect to internal controls or anywhere that people are getting paid money from the nonprofit. The policy from this wizard meets those IRS requirements

Having an Expense Reimbursement Policy makes sure you have a policy and procedure set up to avoid problems or fraud. This policy could be integrated into a larger financial policies and procedures document, but for organizations that have staff it can be helpful to have a stand-alone policy. It can be helpful in fending off requests for payment that are inappropriate – you should take care to review the lists of allowable and unallowable expenses.